UPDATED 6/26/2026

All permission forms must be sent to permissionslip.cvgsu@gmail.com for review BEFORE sending them to the parents to sign.

GSGLA Permission Slip Webinar

For efficiency…the subject of the email must be XXXXX – “Name of Event” – MMDDYYYY (replace XXXXX with your 5 digit troop number and MMDDYYY with the date ie – 06252026). Each event must be submitted separately and keep all communication about the event in the same email thread. You will either receive an email that says “This event is not approved. Please see attached.” or “This event is approved. Please forward the attached Permission Form to your troop parents.”

Please refer to the “What I Need for My Girls to Attend A…” form for the time frame for permission form submittal to the SU. Forms that are not submitted on time will not be approved. Please be courteous. We are all volunteers. 🙂

Click the form you wish to download. Please remember, not all are fillable and may be multiple pages.

 

A Troop leader’s Guide to Permission Forms

Keep for reference and refer to often.

What I Need for my Girls to Attend A…

Keep for reference and refer to often.
Here is an ADA-accessible screen reader description of the image: **Image description:** A Girl Scouts Greater Los Angeles informational chart titled **“What I Need For My Girls To Attend A…”** The document is a checklist showing required paperwork, approvals, and training needed before Girl Scouts participate in different types of activities. The top left corner contains the **Girl Scouts Greater Los Angeles** logo. Below it is a reminder section titled **“Before participating in any activity with girls:”** with instructions: * Verify adults participating in troop activities: 1. Are registered GSUSA members. 2. Are background screened and approved. * Check adult-to-girl ratios in the **Safety Activity Checkpoints (SAC)**. * Review activity guidelines in the **Safety Activity Checkpoints (SAC)**. * A color key explains: * D+ = Daisies and above. * B+ = Brownies and above. * J+ = Juniors and above. * C+ = Cadettes and above. The main portion of the image is a large table with three major sections across the top: **1. Yearly Paperwork** Columns include: * Annual Permission Form * Health History and First Aid Kit * Over the Counter and Provided Prescription and OTC Medication Form * Product Program Agreement Form **2. Activity Approval** Columns include: * Written Notification to Parent/Caregiver and copy to Service Unit Manager or Designee * Parent/Guardian Single-Use Permission Form or Designee Approval * Extended Travel and/or High Risk Activity Approval through GSGLA * GSGLA Approval **3. Training** Columns include: * Activity Accident Insurance * Complete prerequisite online modules or class specific for activity * First Aid/CPR/AED * Special Event and Money Earning (SEME) * Indoor Overnight (Sleeping Indoors) * Camping Skills (Sleeping Outdoors) * Domestic Trip Travel (Hostels) * International Travel The table rows list different activity types and the requirements for each. Requirements are marked with colored letters such as D+, B+, J+, or C+ to indicate the minimum Girl Scout level needed. Activity categories include: * Regular troop meetings * Short day trips and outings of 8 hours or less * Extended-day trips and outings over 8 hours * High Risk Tier 1 activities * High Risk Tier 2 activities * Money earning activities or running an event * One to three night local trips * One to three night regional trips * Four or more night trips * International travel Some activity rows include approval timelines in red text, such as: * 4 weeks * 6 weeks * 3 months * 6 months * 18 months At the bottom is a pink information box stating that first aid level depends on the remoteness of the activity and danger involved. It explains: * Access to Emergency Medical Services (EMS) and minimum first aid required. * Activities within 30 minutes or less of EMS require Adult and Child First Aid/CPR/AED. * Activities 30 minutes or more from EMS require Wilderness and Remote First Aid or equivalent advanced certification. A green section at the bottom defines travel areas: * **Local:** From San Luis Obispo to San Diego. * **Regional:** California, Arizona, Nevada. * **National:** Inside United States borders and U.S. territories. * **International:** Any trip requiring a passport. The bottom corners show: * Revision date: August 2024. * GSGLA Emergency phone number: 1-877-423-4752. **Purpose of image:** A Girl Scouts Greater Los Angeles planning reference chart to help troop leaders determine required forms, approvals, and training before girls attend activities, trips, events, or travel.

Annual Permission Form

Keep this form for your troop records. Do not forward to the SUM. A two-page Girl Scouts Greater Los Angeles form titled **“Annual Permission Form.”** The form is used to obtain parent or caregiver permission for a Girl Scout to participate in troop meetings, activities, and events throughout the Girl Scout membership year. The top of the first page includes the **Girl Scouts of Greater Los Angeles website** and an **Emergency phone number: (877) 423-4752.** The introductory paragraph explains that this form gives permission for: * Troop meetings. * Troop events and activities. * Activities lasting eight hours or less. It states that the form does **not** cover: * Extended-day trips of more than eight hours. * Overnight activities. * High-risk activities defined by Girl Scout Safety Activity Checkpoints. It also explains that troop leaders will notify families when activities occur away from regular meeting locations, and that the troop leader should keep a paper or electronic copy of the form for five years. The first section contains checkboxes for **Yes / No** and spaces for initials. Sections include: **Permission for Activities** * Gives permission for the Girl Scout to attend regular troop meetings. * Participate in product program activities such as cookie booths. * Travel to and participate in troop and council-sponsored activities lasting eight hours or less, including travel time. **Permission to Use Photographs** * Explains that the Girl Scout may be photographed, recorded, or videotaped during activities. * Images may be used for promotional materials, news releases, and publications by Girl Scouts of Greater Los Angeles, Girl Scouts of the USA, or the troop/group. * States that the Girl Scout’s last name and residence will not be used. The form includes blank fields for: * Girl Scout name. * Troop number. * Service Unit number. * Address. * Telephone number. * City, state, and ZIP code. * Parent/caregiver printed name. * Home phone. * Relationship to child. * Email address. * Mobile phone. Emergency contact sections include: * Emergency contact name. * Phone number(s). * Relationship to child. The form explains that troop leaders will notify parents/caregivers about activity details, including: * Event/activity and location. * Departure and return times. * Transportation. * Required equipment or clothing. * Money needed. * First aider. * Emergency contact information. The bottom of page one identifies the form period as: **“Annual Permission Form — October 1, 20___ to September 30, 20___.”** --- **Page two continues with additional permissions:** **Permission for Emergency Medical Treatment** * Authorizes Girl Scouts of Greater Los Angeles to seek emergency medical treatment for the child if needed. * References California Family Code Section 6910 and California Civil Code Section 25.8. * Includes Yes/No checkbox options and initials. **Permission to Survey** * Explains that Girl Scouts may ask girls to participate in optional evaluations or surveys. * Participation is voluntary. * Declining participation will not affect the girl’s Girl Scout experience. * Responses will remain confidential. **Sensitive Issues Only** * Explains that activities may include discussions of sensitive or controversial topics. * Parents/caregivers should communicate any concerns or needs to the troop leader. * Leaders will notify parents about planned discussions. **Parent/Caregiver Responsibility** A checklist reminds families to: * Supervise their child before and after Girl Scout activities. * Provide updated contact information. * Pick up the child on time. * Return paperwork promptly. * Notify the troop if the child will be absent. * Help when needed. * Ensure emergency contacts are available. The form ends with a signature line for: * Parent/caregiver signature. * Date. Overall purpose: A yearly authorization form allowing Girl Scout participation in standard troop activities while collecting emergency, medical, communication, and parent consent information.

Annual Permission Notification Form

Must be filled out for each event.
This form must be forwarded to the submitted to the SUM (permissionslip.cvgsu@gmail.com with the subject “XXXXX – “Name of Event” – MMDDYYYY) BEFORE sending to parents.
Known as “Written Notification” on the last page of the Leader’s Guide to Parent Permission Forms.
A one-page Girl Scouts Greater Los Angeles form titled **“Annual Permission Notification Form.”** The form is designed to help troop leaders notify parents or guardians about specific Girl Scout activities and provide important event details. At the top of the page is a section titled **“Activity Information.”** This section contains blank fields for: * Date. * Activity description. * Destination address. * City, state, and ZIP code. There is a **Transportation to Meeting Point** section with checkboxes for: * Walk. * Parent/Caregiver private vehicle. * Troop carpooling. * Other. Additional fields include: * Drop-off location and time. * Pick-up location and time. * Whether the troop or family pays. * Purpose of fee. * Items girls should bring. The next section is titled **“Troop Information Required.”** It contains fields for: * Troop/group number. * Girl Scout level(s), with checkboxes for: * D = Daisy. * B = Brownie. * J = Junior. * C = Cadette. * S = Senior. * A = Ambassador. * Service Unit name. There are fields for troop leadership and emergency contacts: * Leader/adult in charge and phone number. * Second leader/adult in charge and phone number. * Emergency contact person and phone number. (The form specifies this should be an adult who is not attending the activity.) There is a section for the first aider: * First aider’s name. * First Aid/CPR/AED certification expiration date. A checkbox instructs leaders to attach a list of supervising adults so the Service Unit Manager can verify: * Membership. * Background screening. * Mandated reporter training. The bottom of the form includes: * Girl Scouts Greater Los Angeles website. * Emergency phone number: (877) 423-4752. * A note that this form is for accident/incident reporting purposes and annual permission notification. The instructions explain that this form should be used as a guide when notifying parents/guardians about: * A location change for a regularly scheduled meeting. * A day trip. * Other events or activities lasting eight hours or less. It instructs leaders to communicate the activity details to parents/guardians and copy the Service Unit Manager or designee using an agreed-upon method such as email or group text. **Purpose of image:** A Girl Scouts Greater Los Angeles communication checklist for troop leaders to provide families with activity logistics, transportation information, emergency contacts, and supervision details before an approved activity.

 

Parent/Guardian Single-Use Permission Form

Must be filled out for Extended Day Trips, Short Overnights, High Risk Events, and Extended/International Travel OR when a parent refuses to sign the Annual Permission Form. This form must be forwarded to the submitted to the SUM (permissionslip.cvgsu@gmail.com with the subject “XXXXX – Parent Permission Form – “Name of Event”) BEFORE sending to parents.